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What is a Landlord Gas Safety Certificate CP12? Landlords must have their gas pipework and appliances examined by qualified engineers to ensure that they are safe. The annual inspections are known as CP12 certificates. A CP12 is CORGI Proforma 12 – it was the official UK gas inspection document until April 2009. Landlords are required to keep copies of their CP12 certificates for two years in case of auditing. What is a CP12? A landlord gas safety cp12 certificate is an official document issued by an Gas Safe registered Engineer that confirms that all gas appliances and installations inside the property have been checked. It is a legal requirement in the UK for landlords to provide this certificate. what is gas safety certificate is to ensure the safety and health of their tenants. Landlords are responsible for arranging and keeping up to date with CP12 gas inspections, maintaining their gas systems in good order and providing CP12 documentation to their tenants within 28 days of each inspection. The CP12 is the abbreviation used for CORGI Proforma 12 which was the official title of the document between 1991 and April 2009. Gas Safe Register replaced the Council for Registered Gas Installers in April 2009. As a result, the CP12 was referred to as the Landlord Gas Safety Certificate. In addition to the details of the engineer that conducted the inspection, the CP12 will include the specifics of each appliance checked and any immediate actions needed to ensure safety. The location of every gas appliance is recorded, as are any tests conducted on the flues and vents. It is crucial for landlords to have a CP12 since without one, tenants could complain about the landlord to authorities under section 21 of the Landlord and Tenant Act 1954. This could result in fines and even eviction in some instances. Gas appliances that are not working properly can produce carbon monoxide. The odorless, colorless gas can be deadly if inhaled. Additionally, blocked flues can prevent harmful gases from exiting the property, posing an additional fire risk. The CP12 is also a chance for landlords to inform tenants of any potential risks within the property. Although it is required by law to possess a CP12 however, the process may seem daunting to many landlords. There are services available to make the process easier. Klipboard, for example, allows landlords to schedule annual gas inspections and receive reminders when it's time to renew. These services can save both time and money for landlords as well as making sure that they're up-to-date on their CP12s. Who is responsible for the checkup? As landlords, you need to provide a secure place to live for your tenants and this includes ensuring that all gas appliances meet standards. It is essential to have CP12 inspections every year, and provide copies of these certificates when your tenants move in. If a landlord fails to provide a valid CP12 they could be fined or even sentenced to prison. A CP12 document is produced by a specialised gas engineer who inspects all the gas pipework, appliances and flues that are in your home. The CP12 contains the contact details of the engineer as well as the description and where each appliance is located. The CP12 also has an expiry date. Once it has expired it is necessary to schedule another appointment with a reliable gas safe engineer to get it renewed. It's also worth noting that the CP12 is only produced by engineers who are registered with the Gas Safe Register. This is because the document is a part of the regulations on building safety, which are determined by the Health and Safety Executive. Landlords must legally conduct the CP12 inspection on their property immediately after it is rented. They are also required to keep a record of the check and give copies to their current or new tenants. If the landlord does not comply, they could be fined or imprisoned. Landlords' responsibilities vary depending on the purpose of the property, however there are a few fundamental guidelines that everyone must adhere to. This includes ensuring that the gas system and appliances are safe for tenants to use, ensuring that they are up to date with repairs and maintenance and supplying any necessary documentation when selling or moving out of a home. If you think that your landlord isn't adhering to their legal obligations with regard to building safety, then it's important to bring this issue to them. It's possible they did not schedule a CP12 appointment, and by bringing up the issue, you'll give them a chance to make it happen before they are subject to any penalties. If they continue not to adhere to the law you may be able to report them to HSE as an offence against public health. What is included in a routine checkup? The CP12 is a vital device that shields your tenants from the risks of carbon monoxide poisoning. It is a legal requirement in the UK for landlords, so display it prominently. Also, you should give an exemplar to every tenant. This will demonstrate that you prioritise your tenants' safety and take proactive steps to ensure that your property is in good condition. A CP12 report includes information about all gas appliances and pipework that are installed in your rental property. It must be completed and signed by an Gas Safe registered engineer. It should comprise the following information: Description and location of gas appliances. The appliance's condition, whether it passed or failed the inspection. Name, registration number, and signature of the engineer. The date of the inspection. The engineer must notify you of any equipment that is unsafe to use and give you the necessary remedial work. You must arrange for the equipment to be fixed before a CP12 is issued. In addition to inspecting the actual appliances, the CP12 will also check any flues and exhaust systems in your property. This will make sure that they operate at the correct pressure and free of leaks. It also ensures that the appliances are combusting gas in a safe manner. Your CP12 will also contain the dates for future inspections. It is recommended that you schedule your next inspections to be scheduled 12 months after the last one. This will ensure that you have a valid CP12 and avoid any delays in issuing new certificates to your tenants. A CP12 must be kept by a landlord on the file for a minimum of two years. You must give an original copy of the CP12 to your tenant at the time of their move-in and you must issue an updated CP12 after each inspection within 28 days. Gas Safety (Installation and Use) Regulations require you to ensure that all of your properties rented to tenants are tested every year for gas appliances. If your tenant is unwilling to allow you access to their property for these safety checks, you will need to write to them and explain that this is a legal requirement. You will also ask them to give access. If they do not agree to allow access, you may only shut off their gas supply after taking all reasonable steps to gain access. How do I obtain a CP12? Locating a Gas Safe registered engineer to perform an inspection of safety at your property is the simplest way to get a CP12 in the UK. There are many companies in your area which offer CP12 inspections. A quick Google search will allow you to find one. Once you've found an engineer you can arrange a time for them to come and carry out the test. Landlords are legally required to be able to show a CP12 certificate in place before renting out their properties. This is to ensure that all gas appliances fittings, flues, and fittings function correctly and are safe. Infractions to the regulations on gas safety could result in hefty penalties and even jail time in some instances. The valid CP12 certification can also give landlords peace of assurance that they're keeping their tenants safe and that they are meeting the legal requirements. The CP12 will indicate whether or not each appliance has passed or failed the safety check. It will include any suggestions for actions or repairs that are required to make the appliance safe. Landlords are required to ensure that they take the recommended action within 28 days. They must also provide tenants with a copy of the CP12 certificate within 28 days of the inspection. The Health and Safety Executive may fine a landlord if they do not have a CP12 on file. They also lose the right to expel tenants under Section 21 of 1988 Housing Act. This makes it more difficult for landlords who are worried about security to rent their properties. While a CP12 is an obligation for landlords, some are reluctant to conduct an annual inspection. They often give reasons such as forgetting, being busy or needing to go out on vacation. Carbon monoxide poisoning is an extremely serious threat to the health of tenants. Landlords can prevent this by giving their tenants clear reminders of the upcoming inspection. One option is to use a landlord management tool like Klipboard which allows users to set reminders for service appointments, which includes CP12 renewals. These reminders are sent by SMS, email or a mobile apps and can help tenants stay on top of their maintenance obligations.